1.1. Place Meetings of the Board, regular or special, must be held within the District's boundaries at a public place capable of accommodating the expected public attendance. The place of the meetings shall be set by the Chairman, unless set by a vote of the members of the Board.
1.2. Regular Meetings Regular meetings of the Board will be held upon notice once each month, on the 2nd Thursday of each month at 5:30 p.m., unless the 2nd Thursday falls on a holiday, in which case the Board will decide on a mutually convenient meeting time at the regular meeting held during the previous month. A regular meeting of the Board can be postponed or cancelled by the consensus of the Chairman of the Board and the Chief Appraiser. Any permanent change in the schedule can be made only by action of a majority of the Board; however, special meetings can be called as needed, by the Chairman of the Board. In addition, the Board shall meet on or before March 15 of each year to formally receive the Chief Appraiser's proposed budget. [6.06(a)]. (Amended 10-10-91 and 2-9-06.)
1.3. Special Meetings Special meetings of the Board may be called by the Chairman of the Board at any time. [6.04(b)]. Special meetings must be called by the Chairman or Secretary upon (written) request of at least three (3) members of the Board.
1.4. Quorum At all meetings of the Board a majority of the members of the Board shall constitute a quorum for the transaction of business. [6.04(a)]. The act of a majority of the Directors present at any meetings at which there is a quorum shall be the act of the Board.
1.5. Notice to Members of the Board Members of the Board shall be notified at least three (3) days in advance in writing or by phone, of special meetings of the Board, unless the subject matter is of urgent public necessity, as defined by Section 551.045, Texas Government Code.
1.6. Rules Meetings of the Board shall be conducted by Robert's Rules of Order.
1.7. Board's Action The Board's action will be reflected by the Minutes.
1.8. Budget Hearings Each year the Board shall prepare a budget in accordance with Section 6.06 of the Property Tax Code. The Board may meet before the dates prescribed by statute to estimate the amount of money required for the next fiscal year. The Board shall notify all taxing jurisdictions of the meetings in which informal budget estimates are to be prepared. Once the Board has completed its budget estimates, the Secretary shall notify all taxing jurisdictions participating in the District of the amount of payment due if the Board subsequently adopts the estimate as its official budget.
1.9. Fiscal Year Fiscal year is October 1 through September 30. (Effective 10-01-94: amended 3-09-95.)